Privacy Policy
Updated 3 February 2020
NX Sports Community Foundation Limited – ABN 99145432006
PO Box 1366, Kingscliff NSW 2487 – Phone: 1300282949
Email: growth@nxsports.org – Web: www.nxsports.org
NXsports recognises that privacy is important and that individuals have a right to control their personal information. NXsports acknowledges that providing personal information is an act of trust and NXsports takes that seriously. Unless an individual gives NXsports consent to act otherwise, the following Policy governs how NXsports handles personal information of individuals.
HOW DOES NXSPORTS COLLECT PERSONAL INFORMATION?
NXsports will not collect personal information unless the information is necessary for one or more of its functions or activities. NXsports will also only collect personal information by lawful and fair means and not in an unreasonably intrusive way.
NXsports collects personal information in a number of different ways. NXsports collects personal information from its new and existing members through Member Organisations through application and other forms. Personal information from non-members, who register for our events, is collected through registration or enrollment forms. NXsports also collects personal information from online forms on our website.
WHAT PERSONAL INFORMATION DOES NXSPORTS COLLECT?
The type of personal information we may collect from you generally comprises name, address, age group, gender, contact details (including phone, fax and email) and information, collected primarily for the following purposes, in the course of our business:-
Personal information of participants in sports events entered under our auspices, to effectively operate such events and for insurance purposes;
Personal information of our coaches, officials and volunteer crews, to effectively operate the events referred to and for insurance purposes;
Personal information of participants in corporate hospitality and events, so that we can analyse our market and, unless advised otherwise, for direct marketing purposes;
Personal information of participants in our various events, courses and competitions to contact in the event of an emergency, for insurance purposes and, unless advised otherwise, for direct marketing purposes;
Personal information of subscribers to our on-line newsletters, so that we can service those subscribers and, unless advised otherwise, for direct marketing purposes;
Personal information of customers of our on-line shop, so that we can service those customers and, unless advised otherwise, for direct marketing purposes.
As explained below, the reason we collect this information is so that we can provide you with our services, manage our relationship with you, communicate with you effectively and identify which of our services will best meet your requirements.
HOW IS PERSONAL INFORMATION USED?
The personal information collected from you by NXsports is used to: provide you with our services. This will include use of personal information for establishing and maintaining your membership record (if relevant), or to enrol you in one of our courses, events or competitions; and/or notify you about services and promotions offered by us and our sponsors (whether you are one of our members, or someone who attends our courses, events or competitions, or someone else we have identified as possibly interested in our services).
Information provided will be used in various methods of communication namely but not limited too: direct mail, advertising, email, SMS, phone contact. We use the personal information we collect and store for the purposes we have either advised or for which we have obtained consent. We also carry out research using personal information from time to time, in order to improve our business and our products and services. The analysis is carried out using aggregated information, not information relating to specific individuals.
As a sporting body, NXsports needs to enter into sponsorship arrangements with third parties from time to time. This will sometimes mean that NXsports uses personal information about you to provide you with information about products, services and promotions offered by our sponsors. If at any time you do not wish to be notified about the products, services or promotions offered by our sponsors, please let us know. NXsports does not provide personal information directly to sponsors.
WILL PERSONAL INFORMATION BE GIVEN TO ANYONE ELSE?
In the circumstances described below, personal information may be disclosed outside NXsports.
Outsourcing – Personal information collected by NXsports may be disclosed to third parties to whom NXsports contracts out specialised functions (including mailing houses, photographers, printing companies and event organisers).
Insurance – Personal information collected by NXsports will be provided to the insurer when required.
Club membership – Personal Information will be provided to clubs operating licenses for their audit requirements.
NXsports does not sell, rent or trade personal information to or with third parties.
ACCESS AND CORRECTION
Under the Privacy Act, you have a right to seek access to information which NXsports holds about you (although there are some exceptions to this). You also have the right to ask us to correct information about you which is inaccurate, incomplete or out of date. If you wish to exercise your right under the Privacy Act to seek access to the personal information that NXsports holds about you, we ask that you contact the Office. The web site provides an un-subscribe function that you may use to control the various communications being sent to you. The un-subscribe tool manages registrations that we may have for you and may be individually or by group switched on and off as required. If you have numerous registration member names – then the un-subscribe tool will need to be used for each registration name.
IS PERSONAL INFORMATION STORED SAFELY?
NXsports takes steps to ensure the security of personal information held by it from such risks as loss or unauthorised access, destruction, use, modification or disclosure. NXsports only permits your details to be accessed by authorised personnel, and it is a condition of employment that NXsports employees maintain the confidentiality of personal information.
NON-CUSTOMER INFORMATION
Sometimes, NXsports needs to collect personal information about individuals who are not members, or who are not people to whom we would generally offer our professional services.
ONLINE PRIVACY ISSUES
NXsports will apply this Policy to all personal information it handles, whether collected online or otherwise. To the extent that this Policy applies to online privacy issues, it is to be read as forming part of the terms of use for our website. This clause is intended to provide more information about privacy for the users of our website. Online collection of personal and non-personal information – NXsports collects personal information through our website. Our website also collects other information which may or may not be personal information. For each visitor to our website, our server automatically recognises and stores your “address” (e.g. your domain name or Internet protocol address), the type of your Internet browser, and the address of the site which “referred” you to our website and clickstream data. In addition, our website may use cookies to track usage of our web site. Most web browsers are set by default to NXsports cookies. However, if you do not wish to receive any cookies you may set your browser to either NXsports or refuse cookies. Please note that rejecting cookies may mean that not all the functions on the website are available to you. We use cookies for tracking the statistics of our website. This allows us to better understand our users and improve the layout and functionality of our website. This tracking is conducted in such a way to ensure the anonymity of visitors – in this context the cookie may identify your computer – but it should not identify you. Links to other websites – Sometimes our website contains links to third party websites, for your convenience and information. When you access a non- NXsports website, please understand that NXsports is not responsible for the privacy practices of that site. We suggest that you review the privacy policies of each site you visit.
CONTACTING NXSPORTS
If you have any questions or comments about this privacy policy, or if you wish to complain about how we have handled personal information about you, please contact:
(a) By telephone: 1300 282 949 or
(b) By e-mail: growth@nxsports.org
NX Sports Community Foundation Limited owns and operates this website. All event entry fee and merchandise costs are in Australian Dollar denomination.